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Administration of Medication

There is no legal duty that requires any member of school staff to administer medicines.

Prescribed Medicine

Medicines will only be administered in school when essential; that is where it would be detrimental to a child’s health if the medicine were not administered during the school day.

Staff at Veritas Primary Academy will only administer medicines prescribed by a doctor, dentist, nurse prescriber or pharmacist prescriber. Medicines will only be accepted in the original container as dispensed by a pharmacist and must include the prescriber’s instructions for administration. It is helpful if medicines are prescribed in dose frequencies which enable it to be taken outside school hours. For example, medicines that need to be taken three times a day could be taken in the morning, after school hours and at bedtime. If a parent wishes to adapt the timing of medicine administration, written confirmation of the reason for change must accompany the medication.


Prescribed medicine will not be given:

  • Where the timing of the dose is vital and where mistakes could lead to serious consequences. (Please refer to Children with Long Term Medical Needs section)
  • Where medical or technical expertise is required.
  • Where intimate contact would be necessary.

Children with Asthma

Children who have inhalers should have them available where necessary.

Inhalers should be kept in the medical drawer in the classroom. Depending on the needs of the individual, inhalers should be taken to all physical activities. Inhalers must be labelled and include guidelines on administration.

It is the responsibility of parents to regularly check the condition of inhalers and ensure that they are working and have not been completely discharged.

Non Prescription Medicines

We may be able to administer medicines that have not been prescribed by a doctor, dentist, nurse prescriber or pharmacist prescriber.

In the case of non-prescribed medicines, parents will be required to share the reasoning for the administration of the medicines and the anticipated timescale for this prior to the school giving agreement to do so. Where possible, we request that medicines be administered at home by parents before or after school, unless otherwise stated by a medical professional. The school holds some general usage medication which can be given during the school day if needed e.g. a child has toothache.  This is recorded on our system and parents are asked to attend the school office at the end of the day to confirm their permission in writing. 

Storage of Medicines

All medicines should be delivered to the school office reception by the parent or carer.

Under no circumstances should medicines be left in a child’s possession. Teachers and teaching assistants should not take receipt of any medicines. All medicines should be stored in accordance with product instructions (paying particular attention to temperature). Medicines will be kept in the First Aid room fridge or cupboard and should not be kept in classrooms, with the exception of inhalers and prescribed dermatology products, if safe to do so. All medicines must be clearly labelled with the name of the child; the name and dose of the medicine and the frequency of administration.

Adrenaline pens, should be readily available to children and staff and kept in an agreed place (First Aid room).

Disposal of Medicines

Parents are responsible for ensuring that date-expired medicines are returned to the pharmacy for safe disposal.

They should collect medicines at the end of the agreed administration time period. Communication will be sent to all parents who have left medicines in the school in July for collection.

If any medicines remain uncollected at the end of the summer term, they will be disposed of at a local pharmacist by a member of the office staff.

Trips and Outings

Children with medical needs are given the same opportunities as other children.

Staff may need to consider what reasonable adjustments they might make to enable children with medical needs to participate fully and safely on visits. This may include carrying out a risk assessment for such children. The school visit co-ordinator and Office Staff will be responsible for tabulating medical information for each child and one member of staff will be nominated as having responsibility for the administration of all medication. Roles and responsibilities of parents/carers as outlined below will apply.



  • Should give sufficient information about their child’s medical needs if treatment or special care is required.
  • Must deliver all medicines to the school office in person.
  • Must complete and sign the parental agreement form.
  • Must keep staff informed of changes to prescribed medicines.
  • Keep medicines in date – particularly emergency medication, such as adrenaline pens.


  • To ensure that the school’s policy on the administration of medicines is implemented.
  • There are members of staff within the school willing to volunteer to administer medication to specific pupils if required.
  • Ensure that staff receive support and appropriate training where necessary.
  • To share information, as appropriate, about a child’s medical needs.
  • Ensure that parents are aware of the schools policy on the administration of medicines.
  • Ensure that medicines are stored correctly.


  • On receipt of medicines, the child’s name; prescribed dose; expiry date and written instructions provided by the prescriber should be checked.
  • Ensure that the parent/career completes a consent form for the administration of medicines following the prescriber’s instruction.
  • Ensure that a second member of staff is present when medicines are administered.
  • Complete the ‘administration of medicines’ record sheet each time medication is given.
  • Ensure that medicines are returned to parents for safe disposal.

Refusal of medicines

If a child refuses to take medicines, staff will not force them to do so, but should note this in the records and inform parents immediately or as soon as is reasonably possible.

Record Keeping

Medicines should be provided in the original container as dispensed by a pharmacist and include the prescriber’s instructions.

Staff should check that written details include:

  • name of the child
  • name of the medicine
  • dose
  • method of administration
  • time and frequency of administration
  • final date of administration
  • any side effects
  • expiry date/last date of administration

A parental agreement form (see appendix Medicine Administration Consent Form) must be completed and signed by the parent, before medicines can be administered. At the time of administering medicines, the member of staff must complete our online system, Evolve and parent/guardian will receive an email (a medicines record sheet will be used if the system is not working). No medication should be given unless it has been checked by a second adult.

Children with Long Term Medical needs

It is important that the school has sufficient information about the medical condition of any child with long term medical needs.

A health care plan will be written for children with long term medical needs, involving the parents and relevant health professionals.